Research Administrative Support Specialist
Job Description
Posting Number
PG194334SPInternal Recruitment
NoWorking Title
Research Administrative Support SpecialistAnticipated Hiring Range
$50,000 - $55,000Work Schedule
Monday-Friday, 8am-5pmJob Location
Raleigh, NCDepartment
College of Natural ResourcesAbout the Department
The College of Natural Resources is a world leader in the sustainability and stewardship of the planet we share. Across a broad array of programs, we supply students with the technical expertise and hands-on experience they need to thrive out in the world. We encourage our award-winning faculty to work across disciplines and find innovative solutions to global challenges. And we partner with industry and government to put our research to work in communities everywhere.
For almost a century, the college has served vital industries in North Carolina — including the state’s largest manufacturing sector, forest and wood products, its largest service sector, tourism, and more than half a million forest landowners. Together, these industries sustain more than half a million jobs and generate $50 billion in annual economic impact. But our research goes even farther afield: We’re recognized globally as experts in sustainability, the management of land and water, and solutions at the intersection of built and natural environments. In keeping with NC State’s land-grant mission, we’re dedicated to securing a healthier, more sustainable future for all.
The College of Natural Resources Research Office works closely with the Office of Contracts and Grants, Office of Sponsored Programs and Regulatory Compliance Services, the Office of Research and Innovation, the Office of Finance and Business, and granting agencies on all pre and post award activities. The CNR Research office develops and submits grant and contract applications, processes and collaborates with negotiations, as well as the post award accounting management and overall grant oversight.
For almost a century, the college has served vital industries in North Carolina — including the state’s largest manufacturing sector, forest and wood products, its largest service sector, tourism, and more than half a million forest landowners. Together, these industries sustain more than half a million jobs and generate $50 billion in annual economic impact. But our research goes even farther afield: We’re recognized globally as experts in sustainability, the management of land and water, and solutions at the intersection of built and natural environments. In keeping with NC State’s land-grant mission, we’re dedicated to securing a healthier, more sustainable future for all.
The College of Natural Resources Research Office works closely with the Office of Contracts and Grants, Office of Sponsored Programs and Regulatory Compliance Services, the Office of Research and Innovation, the Office of Finance and Business, and granting agencies on all pre and post award activities. The CNR Research office develops and submits grant and contract applications, processes and collaborates with negotiations, as well as the post award accounting management and overall grant oversight.
Essential Job Duties
We are looking for a skilled Administrative Support Specialist to join our vibrant Research Office team. In this role, you will provide essential administrative assistance to the Director of Research Administration, Associate Dean for Research, and various departments within the Research Office. As the first point of contact for visitors to the CNR Research Office, you will play a key role in creating a welcoming environment and efficiently managing inquiries by directing them to the appropriate team members.
Additionally, you will support both pre-award and post-award research administration processes, ensuring our research projects run smoothly from start to finish. This position is ideal for someone with mid-level administrative experience who thrives in a collaborative, fast-paced setting and is eager to contribute to impactful research initiatives.
Key Responsibilities include but are not limited to:
Front Line Office Support
Front Line Office Support
- Greet and assist visitors to the CNR Research Office.
- Handle incoming inquiries and direct them to the right contacts.
- Share important information about office operations clearly and effectively.
Support for Leadership
- Manage ADR’s calendar, schedule meetings, arrange travel.
- Organize and prepare correspondence, documents, and reports.
- Assist with ADR-sponsored events.
Research Consortia Support
- Process membership agreements and track payments.
- Coordinate consortium events and meeting minutes.
Pre-Award & Post-Award Support
- Manage Research Office website updates.
- Assist faculty with proposal documents (e.g., Biosketch, Current & Pending Support).
- Coordinate with SPARCS for project updates; serve as backup for PINS entries.
- Process financial transactions (vouchers, travel authorizations) and vendor onboarding.
- Support contract documentation and sub-award processing.
- Upload project reports to RED and generate data reports as needed.
McIntire-Stennis Internal Competition Support
- Organize and prepare application materials for ADR and Research Committee.
- Maintain scoring spreadsheets and notify applicants of funding decisions.
- Initiate PINS records for funded awards.
You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities
This role offers valuable opportunities for career growth and professional development through additional assignments and special projects, delegated at the discretion of leadership. Working in a collaborative, supportive team environment, you’ll have the chance to expand your skills and take on new challenges that enhance your professional experience.
Minimum Experience/Education
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications
- Strong organizational skills and clear, professional communication abilities.
- Demonstrates a proactive, customer-focused, and team-oriented work style.
- Quick to learn new processes and systems, adaptable to changes and organizational growth.
- Strong computer skills, including proficiency in Microsoft Office (Word, Excel) and Google Workspace (Drive, Docs, Forms, Sheets); experience using proprietary software and web-based financial management systems.
- Ability to establish effective working relationships with business and program teams.
- Excellent verbal and written communication skills, with a strong ability to organize and problem-solve.
- High attention to detail and ability to maintain quality work under deadlines.
- Skilled at analyzing and resolving unique issues that require research and interpretation of policies, procedures, and regulations.
Preferred Qualifications
- Knowledgeable of sponsored research process and procedures.
- Experience submitting vouchers, travel authorizations and similar transactions.
- Experience creating and updating current and pending or similar documents for proposals.
- Working knowledge of PeopleSoft, Wolfpack Reporting System (PeopleSoft Financials), Research Administration & Reporting (RADAR), NC State’s Project Modification Request (PMR) System or similar type research supporting software systems.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
11/18/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
11/25/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please include a resume, cover letter and contact information for three professional references.
Position Number
00109265Position Type
SHRAPosition Classification Band Title
Administrative Support SpecialistPosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 34,602 - $ 58,870Salary Grade Equivalency
GN08Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
OtherTime Limited Position
NoTime-Limited Appointment Length (if applicable)
NoDepartment Id
150101 - College of Natural ResourcesAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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