Job Description

FINANCIAL ASSISTANT 2, Haystack Observatory, to serve as part of the finance team. Responsibilities include researching appropriate vendors, gathering quotes, and securing parts, materials and supplies; reviewing, processing, and monitoring financial transactions for over sixty accounts; researching and resolving financial discrepancies, verifying and approving credit card charges, approving requisitions and invoices, and ensuring purchase orders and invoices are reflected accurately and charged appropriately; maintaining account information, preparing journal vouchers, distributing reports, and assisting research staff with fiscal issues and complex procurement needs; interacting with MIT departments to obtain required documentation and backup in compliance with Institute and departmental policies and procedures; and assisting with special projects as needed. This position consistently requires making sound detailed decisions based on broad general guidelines. 

REQUIRED:  high school diploma or its equivalent; at least three years' accounting/finance experience; excellent analytical, organizational, problem-solving, customer service, interpersonal, and written and oral communication skills; proficiency with Microsoft Excel, including pivot tables; discretion with confidential data; self-motivation; attention to detail; ability to prioritize tasks and meet deadlines and work with minimal supervision; ability to deal with vendors and negotiate purchases of goods and services; and willingness to assume new responsibilities as needed.  PREFERRED:  associate’s/bachelor’s degree; database management, Adobe Acrobat, and Microsoft Word experience; and experience with “Buy-to-Pay” purchasing.  Job #24258-5

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