Administrative Assistant III, Student Services, Full Time
Job Description
Full Job Description
Job ID: 604
Position Type:
Support Staff Secretarial/Clerical/Administrative Assistant III
Support Staff Secretarial/Clerical/Administrative Assistant III
Date Posted:
10/15/2024
10/15/2024
Location:
Illinois Valley Community College
Illinois Valley Community College
Date Available:
12/02/2024
12/02/2024
Closing Date:
10/30/2024
10/30/2024
Description: Administrative Assistant III, Student Services, Full Time
Reports To: Vice President for Student Services
Salary Range: Min. $22.22 per hour based on qualifications and experience; excellent benefits package included
Position Summary: Primarily responsible for the office management and administrative functions required to effectively implement policies and procedures and day-to-day operations relative to the Division of Student Services. Support the Vice President with the coordination of various aspects of the following annual Student Services sponsored events: Commencement, Academic Awards Ceremony, Etiquette Dinner, and Job Fair. Support the Vice President with basic management tasks such as: compiling budget reports, recording and processing leave requests and overload payments, processing travel forms, entering requisitions, preparing meeting agendas, and recording meeting minutes. Perform complex office management functions in a confidential setting, including but not limited to: compiling accurate records of Title IX interviews, student disciplinary hearings, and channeling sensitive interactions with students and community stakeholders to the proper individuals.
Qualifications: Associate's Degree in Business Technology, other related field, OR equivalent professional office management experience; strong technical skills, including experience working with Microsoft Office; strong organizational and oral/written communication skills; excellent spelling, grammar, attention to detail, troubleshooting, and proofreading skills required. Bachelor’s Degree; experience working with an ERP system (Ellucian Collegue); previous higher educational institution working experience; and event coordination/management experience preferred.
Application Process: Complete online application by clicking on the “Apply” link shown above and include a resume, applicable unofficial transcripts, and a cover letter specifically addressing how your qualifications meet the duties and responsibilities outlined in the job description. A full job description is attached. Applications are accepted until the position is filled though priority will be given to applications received on or before Wednesday, October 30, 2024. Employment is contingent upon criminal background check and skill set assessment; employment sponsorship is not available. AA/EOE
Reports To: Vice President for Student Services
Salary Range: Min. $22.22 per hour based on qualifications and experience; excellent benefits package included
Position Summary: Primarily responsible for the office management and administrative functions required to effectively implement policies and procedures and day-to-day operations relative to the Division of Student Services. Support the Vice President with the coordination of various aspects of the following annual Student Services sponsored events: Commencement, Academic Awards Ceremony, Etiquette Dinner, and Job Fair. Support the Vice President with basic management tasks such as: compiling budget reports, recording and processing leave requests and overload payments, processing travel forms, entering requisitions, preparing meeting agendas, and recording meeting minutes. Perform complex office management functions in a confidential setting, including but not limited to: compiling accurate records of Title IX interviews, student disciplinary hearings, and channeling sensitive interactions with students and community stakeholders to the proper individuals.
Qualifications: Associate's Degree in Business Technology, other related field, OR equivalent professional office management experience; strong technical skills, including experience working with Microsoft Office; strong organizational and oral/written communication skills; excellent spelling, grammar, attention to detail, troubleshooting, and proofreading skills required. Bachelor’s Degree; experience working with an ERP system (Ellucian Collegue); previous higher educational institution working experience; and event coordination/management experience preferred.
Application Process: Complete online application by clicking on the “Apply” link shown above and include a resume, applicable unofficial transcripts, and a cover letter specifically addressing how your qualifications meet the duties and responsibilities outlined in the job description. A full job description is attached. Applications are accepted until the position is filled though priority will be given to applications received on or before Wednesday, October 30, 2024. Employment is contingent upon criminal background check and skill set assessment; employment sponsorship is not available. AA/EOE
Attachment(s):
- JD_Administrative Assistant III - Student Services 10-2024.docx
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