Job Description

Salary
$189,297.00 - $251,578.00 Annually

Location
Huntington Beach, CA

Job Type
Administrator

Job Number
GM-004-25

Division
Golden West College

Department
Presidents Office

Opening Date
09/10/2024

Closing Date
10/7/2024 11:59 PM Pacific

Definition

About Golden West College 

Located in beautiful Huntington Beach, California, Golden West College is a two-year college, serving over 10,500 students on a 122-acre campus. GWC offers over 60 Associate degrees, a strong university transfer program, more than 40 Career and Technical Education certificates, community education, and extensive student support services. Founded in 1966, Golden West College has been widely recognized for its pioneering leadership in designing learning-centered programs and services for its students. Additionally, GWC is an officially designated Hispanic-Serving Institution (HSI) and has an eligibility designation as an Asian American Native American Pacific Islander-Serving Institution (AANAPISI).  

D.E.I.A - Diversity, Equity, Inclusion and Accessibility 

At Golden West College we are committed to providing high quality education and equitable outcomes through inclusive practices that support and celebrate everyone. We welcome candidates that share our devotion to educating and improving the lives of our representative students, employees, and community populations. Please visit the links below to learn more information about GWC:

• Mission, Vison and Values
• GWC Vision 2030 Comprehensive Master Plan
• GWC Employee-Student Demographics
• Student Equity and Achievement Program 

Summary 
Plans, organizes, directs, and administers the business, enterprise, facilities, and general services of the college. Serves as the appointed President or Vice President of the Coast Community College District Enterprise corporation. Provides leadership, direction, and guidance over administrative policy for the financial, facilities and environmental, business support, and value- added services provided by the college. Manages and develops a distinguished team of service providers that offer a safe work environment to all levels of staff, student, and visitor.

Distinguishing Career Features 
The Vice President, Administrative Services has strategic and principle leadership over current and long-term planning and delivery of finance/budget, facilities, general and enterprise services to support and present safe, accessible, and usable facilities. The Vice President reports to the college President and integrates a team of directors and managers, which in turn, supervises the delivery of accounting and budget, maintenance and operations, community services, and retail services and contracts. The Vice President will also have a dotted-line relationship with District finance for compliance with payroll and financial controls. The Vice President will share, along with the other Vice Presidents, a role in the strategic direction of the college, fiscal management and cost control, and adjustment of services to meet the demands of the student public, community, and commerce. The Vice President serves as the appointed President or Vice President of the Coast Community College District Enterprise corporation.

Essential Duties and Responsibilities 
Specific duties may vary among departments, divisions, and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned: 

1. Provides leadership that develops and supports high performing business services leadership and teams. Directs and participates in planning, design, administration, and improvement of college-level services supporting education and students.
2. Develops and implements clear, collaborative, and inclusive decision-making processes ensuring integration of all assigned business and support services. Establishes standards and provides leadership and performance management of directors and managers.
3. Plans, organizes, controls, and directs the operations of the Administrative Division. Directs and consults with functional directors on budget, financial performance, facilities maintenance, construction projects, human resources, technology, entrepreneurial operations, public safety and emergency preparedness, graphic & publication, community services, and retail.
4. Advises and makes recommendations to the President regarding academic support opportunities and issues impacting instruction, student engagement, faculty, support staff, budgets, college-wide planning and implementation, and accreditation.
5. Administers contracts for services, management of supplies and equipment, distribution of supplies and equipment, and fixed asset and inventory control.
6. Assists the President in coordinating activities with the Facilities department for the maintenance, care, construction, renovation, accessibility, and safety of structural and non- structural facilities.
7. Administers capital projects and bond construction programs including contractual arrangements, bidding, financial planning, arrangements for bond elections and sales.
8. Directs the preparation and maintenance of a variety of narrative and statistical records and files to support internal and externally mandated reports related to student-centered programs and fiscal performance, projects, compliance, services, systems, and personnel.
9. Maintains up-to-date knowledge of laws, codes, regulations, and pending legislature related to the operations and activities of assigned area. Modifies programs, functions, and procedures, to ensure compliance with local, state, and federal requirements.
10. Communicates with other administrators, personnel and outside organizations to coordinate activities and programs, resolve issues and conflicts, and exchange information.
11. Develops, facilitates, and recommends the annual budget proposal for the college. Analyzes and reviews budgetary and financial data. Controls and authorizes expenditures in compliance with college rules and established cost limitations.
12. Serves as Treasurer on the College Foundation’s Board of Directors as well as board member representing the college on various community organizations.
13. Performs other related duties as assigned that support the objective of the position.
14. Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.

Qualifications and Physical Demands

Knowledge and Skills 
1. Requires advanced professional knowledge of theories, concepts, principles, and practices in education administration and the collegiate-level.
2. The position requires advanced specialized knowledge of modern business management for higher education institutions, including the principles and practices associated with integrating uniquely different business functions.
3. Requires advanced-specialized professional knowledge of the theory, principles, and procedures of accounting, auditing, and finance for education and public sector.
4. Requires in-depth knowledge of the principles and procedures used in budget preparation, accounting administration, and development of internal control.
5. Requires professional knowledge of the principles and techniques used in financial analysis and research.
6. Requires in-depth knowledge of the role of information technology in education and business, and of integrated data management and storage systems used for storing and retrieving information.
7. Requires in-depth knowledge of the external audit process.
8. Requires considerable knowledge of the laws and regulations governing financial transactions and of education and bond funding and financing.
9. Requires working knowledge of business services such as facilities and maintenance, purchasing, and construction management.
10. Requires skill at solving complex problems that involve consideration of tradeoffs, risks, and effects on services and people.
11. Requires advanced language and human relations skills to prepare complex and decisive reports, prepare and deliver formal presentations to large and diverse audiences, and to build productive and effective work teams.
12. Requires advanced math skills to read and interpret financial statements, perform risk- return analysis, and prepare financial and statistical reports.
13. Requires advanced English language and writing skills to develop complex business plans, goals and objectives, reports, and make formal presentations.

Abilities 
1. Requires the ability to perform the essential responsibilities and functions of the position.
2. Requires the ability to plan, prioritize, and assign work in order to meet yearly plans, academic calendars, schedules, and timelines.
3. Requires the ability to learn and apply pertinent legislation, regulations, and college/ District requirements and expectations for performance.
4. Requires the ability to organize, train, direct, and motivate staff to achieve high levels of productivity.
5. Requires the ability to optimize financial performance of the District and seek outside funding resources.
6. Requires the ability to make formal presentations to large, diverse, public audiences.
7. Requires the ability to perform long range financial forecasting.
8. Requires the ability to solve complex problems requiring consideration of short- and long-range implications, trade-offs, and risks.
9. Requires the ability to conduct complex analyses of accounting systems, financial reports, business opportunities such as grants and capital projects, and on-going operations.
10. Requires the ability to convert financial information and outcomes into reports of findings and fiscal condition.
11. Requires the ability to work cooperatively and productively with others.

Physical Abilities 
1. The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
2. Essential functions will vary by position.
3. As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

Licenses and Certificates 
May require a valid driver license.

Working Conditions 
Work is performed indoors where minimal safety considerations exist.

Minimum Qualifications: Education, Experience, D.E.I.A. 
This position requires a Master’s degree from an accredited university with major coursework in business, economics, construction management, or a related discipline and eight years of progressive experience in accounting/finance, budget, enterprise and retail, and construction project management/oversight. Or, any combination of education and experience which would provide the required equivalent qualifications for the position.
AND 
All candidates must demonstrate evidence of a responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom.

Preferred Qualifications

• Valid licensure related to the position, such as Certified Public Account (CPA) or Certified Management Accountant (CMA)
• Administration and finance experience within higher education, preferably in a California Community College
• Experience with facilities master planning, major construction projects, and facilities management
• Experience leading a management team of a variety of administrative functions such as Public Safety, Information Technology, Maintenance and Operations, Business Services, and Enterprise Organizations (Swap Meet).

Conditions of Employment

This is a contract, full-time, 12-month, Educational Administrator position. The work schedule is Monday through Friday from 8 a.m. to 5 p.m.  Flexible schedule and weekends might be necessary to address the needs of programs and job duties.  In addition, an annual stipend of $3,000 is offered for possession of an earned doctorate from an accredited institution. The effective date of employment will be arranged with the supervisor.

Note: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310) (Download PDF reader) (Download PDF reader) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716. 

Application Requirements 

To be considered for employment you must submit a complete application packet at http://www.cccd.edu/employment by the application deadline: 11:59PM Monday, October 7th, 2024.

Incomplete applications, application materials submitted by mail and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable). 

A complete application packet includes:

1. A complete Coast Community College District Online Employment Application.
2. A Current Resume of professional and educational background and experience.
3. A Cover Letter detailing your experience related to the role.
4. Responses to Supplemental Questions (Please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank).
5. Equivalency Request Form and supporting documentation, if applicable. (uploaded as separate attachments - PDF recommended)

How to determine if you need Equivalency? 

Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance by emailing jobs@cccd.edu or by calling 714.438.4716.

Pay Philosophy

Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality.  In general, it is the policy of the district to place new employees at the first step of the salary grade.  All movement on the salary schedule will occur July 1 of each year. (Download PDF reader) (Salary Range DG-14)

Benefits

This position is eligible for the following benefits. Please visit the benefits tab above for additional information.  

• Generous medical, dental, vision and life insurance plans for employees and dependents
• 21 paid holidays
• Cumulative sick leave
• Paid vacation
• Longevity salary programs
• PERS/STRS retirement plans
• Deferred compensation/457 plans
• Employee Assistance Program

Employment Information

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 )
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The SELECTED CANDIDATE is required to complete the following prior to employment:

• Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
• Have fingerprints taken by a Live Scan computer at the candidate’s expense (Clearance must be received prior to the first day of employment).
• Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND
• Participate in a new hire onboarding appointment with an Employment Services Representative.

Additional Information

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information. The Coast Community College District is a multi-college district that includes Coastline, Community College, Golden West College, and Orange Coast College.  

Coast Community College District Title IX: https://prod.cccd.edu/employees/hr/title9/index.html
 
This direct link 2022 Coast Community College District Annual Security and Fire Safety Report (Download PDF reader)   is the 2022 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2018 - 2021 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices.  Please contact any of the Campus Safety Offices for any questions regarding the report. 

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