Job Description

Executive Assistant -ECD (Silver Spring/Baltimore)

Location: 2 Locations
Time Type: Full time
Posted Date: Posted 30+ Days Ago
Requisition ID: REQ2302

Enterprise is a national nonprofit that exists to make a good home possible for the millions of families without one. We support community development organizations on the ground, aggregate and invest capital for impact, advance housing policy at every level of government, and build and manage communities ourselves. Since 1982, we have invested $54 billion and created 873,000 homes across all 50 states – all to make home and community places of pride, power and belonging.

Join us at enterprisecommunity.org.

Working at Enterprise

At Enterprise, you’ll be part of a diverse, committed team making a difference every day. You will collaborate with some of the smartest minds and biggest hearts in our field. You’ll be empowered to drive systems change and take bold steps to advance racial equity. And you will find a career home where you’re valued and supported in your growth journey.

Enterprise offers career opportunities in our offices across the country with an exceptional benefits package.

Job Description Summary

Provide administrative support to, and manage special projects for, the Chief Business Officer (CBO) and the VP Asset Management (VBAM). The person in this position will perform independently with limited supervision in a demanding, fast-paced, time-sensitive environment. The position requires a strong sense of confidentiality, as well as superior organizational, technical, and administrative skills.

Job Description

Duties and Responsibilities

• Manage CBO/VPAM schedules, calendars, and appointments including organizing and scheduling meetings as necessary.
• Works closely and effectively with the leaders to keep them well informed of and prepared for upcoming commitments and responsibilities, following up appropriately.
• Prioritizes conflicting needs; handles matters expeditiously and proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Assists in coordinating the agenda of senior management team meetings.
• Composes, edits, and proofreads correspondence for internal and external use.
• Prepares materials for internal meetings and presentations.
• Assist leaders with the Concur system for travel and submit and reconcile expense reports via Workday portal.
• Coordinate team/client events on and off-site, consisting, but not limited to meal coordination, hotel arrangements, conference room coordination,
• Create and/or maintain spreadsheets, analysis and reports as needed.
• Complete other tasks as requested, which may be complex and require anticipating needs or circumstances.
• Maintain discretion and confidentiality in relationships with colleagues.

Work Location and Work Time

Enterprise Community Development has regional offices in Baltimore and Silver Spring. Enterprise also has offices in Columbia, Washington, DC, New York City, and satellite offices elsewhere. The Executive Assistant will be assigned a primary office location by their respective manager for regular in-person attendance and meetings. Video conferencing is used almost daily and on multiple occasions within a workday.

Every effort will be made to have a work week consist of 40 hours but given the nature of the property management business and its administrative requirements, additional work time will likely be required.

Experience, Education, Training and Qualifications

• Bachelor's degree in Communications, Business, or a related field or equivalent work experience.
• Five (5) to Seven (7) years' experience supporting C-Level Executives within in a large organization.
• Advanced skills in Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint) and Adobe Acrobat.
• Demonstrated ability to quickly learn technical platforms like Salesforce, Concur, and BlueJeans.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners.
• Demonstrated strong written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Highly resourceful team-player, with the ability to collaborate and work independently.

Physical Demands and Work Environment

The physical demands and work environment characteristics described here represent those that must be met by an employee to perform the job's essential functions successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the job duties, the associate is often required to read, write, use hands to finger, handle, or feel objects or controls, reach with hands and arms, talk, and hear, and lift heavy items. Specific vision abilities required for this position include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The employee may be required to work extended periods of time at a computer.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

The employee must be able to work in a fast-paced environment with a demonstrated ability to manage and prioritize multiple competing tasks and demands and to seek supervisory assistance as appropriate. The employee is expected to adhere to all company policies, including the code of conduct and conflict of interest, and work to the highest industry professional standards.

Enterprise Community Development provides attractive levels of Paid Time Off, which employees are to use, and there are a number of company-paid holidays. Enterprise Community Development supports a positive work-life balance.

Equal Opportunity of Employment and Statement of Non-Discrimination

Enterprise Community Development is an equal opportunity employer. Qualified applicants for this position will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, protected veteran status, or disability status.

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