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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

Under direct supervision, provides general administrative support to the Division of Pediatric Pulmonology and University of Michigan Health's Cystic Fibrosis Center. Responsibilities include: 

• Scheduling responsibilities including but not limited to schedule development/management of Pediatric Pulmonology faculty and Cystic Fibrosis Center staff. Includes coordinating meetings with stakeholders and booking rooms/scheduling virtual meeting links as needed, in addition to regular meetings with the supported faculty. 
• Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs, or tables as necessary. 
• Receives and responds to routine correspondence following established procedures not requiring management review. 
• Requires the ability to exercise independent judgment and employ basic reasoning skills.
• Responsible for coordination and organization of the annual Cystic Fibrosis Education event, including management of vendors, guest coordination, and event logistics.
• Manage Cystic Fibrosis website, newsletter, and patient communications.
• Supply ordering and invoice preparation.
• Prepare travel arrangements and submit reimbursement (Concur) reports as needed.
• Maintain departmental personnel records and documents (organizational charts, phone lists, etc.). 
• Provide backup support to other support staff as needed.
• Complete other products assigned by the area manager.

Required Qualifications*

• Requires a high school education or equivalent and less than two years of experience
• Excellent verbal, written and interpersonal skills with a strong customer service focus. 
• Demonstrated ability to compose and produce professional correspondence.
• Excellent organizational and multi-tasking skills including attention to detail and tracking.
• Demonstrated ability to work independently and regularly exercise judgment in setting priorities.  
• Ability to work collaboratively and effectively within a large team setting, consistently demonstrating flexibility and commitment to embracing change. 

Desired Qualifications*

• Associate degree or an equivalent combination of education and experience is preferred.
• Experience using M-Pathways HRMS, MiChart and Finance Bi. Knowledge of Wolverine Access and Qgenda. 
• Proficient in use of Microsoft Word, Excel, Power Point.
• Reasonable knowledge of University Policies and Procedures.

Work Schedule

Monday - Friday, 40 hours per week. 8 hour shifts with a flexible start time. 

Work Locations

Workspace for this position is located in the Pediatric Pulmonary Administrative suite at the University Hospital South building. A hybrid work schedule is possible depending upon the selected candidate's successful completion of the probation period. 

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including one booster when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely and temporary workers.   More information on this new policy is available on the U-M Health Response website or the UM-Dearborn and UM-Flint websites.