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• Responsible for organizing, coordinating and supervising the daily operations of the center including: budget reconciliations, human capital systems, purchases, expenditure reports, supervision of student staff.
• Prepares and implements administrative guidelines and procedures.
• Supervises and trains all students working in the office (both undergraduate and graduate) and oversees the center’s space reservations.
• Arranges and coordinates the logistics for events and meetings, serving as the unit representative when working with the various venues, vendors, departments, and professional services.
• Assist with the coordination and implementation of projects, programs, committees, etc., on behalf of the Center.
• Attends various meetings and provides reports to the center staff as needed.
• The position is expected to exercise sound professional judgement when handling unexpected difficulties and challenges, especially in interactions with students.
• Complete other responsibilities consistent with a broad understanding of the mission, vision, role, and goal of PRCC and the tasks and responsibilities of the AA in the achievement of the center’s goals.
• Assist the Director with creating, maintaining, and updating data based on center needs, and specialized projects.

Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility . Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine . Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.

• Bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, book-keeping and/or report writing principles and practices.

• Strong proficiency with a variety of Rutgers University administrative systems (RIAS, HCM, SABO) as well as knowledge of university policies and procedures inclusing invoice/payment processing, student payroll management, preparing travel and business reimbursements and other administrative functions.
• Possess relevant experience in an administrative function, excellent communication skills, and computer literacy.
• Individual must be self-reliant, an independent worker and thinker, and exercise sound professional judgment.
• Ability to work with a variety of offices; manage multiple priorities simultaneously; and adhere to tight deadlines.
• Strong attention to detail and ability to think logically and rationally.
• Highly computer skilled, in particular, MS Office Applications including Outlook, Word, Excel, PowerPoint, Publisher, and Access.
• Proficiency in Adobe Creative Suites including Acrobat, Illustrator, and Photoshop is highly preferred.
• Possess the ability to independently perform internet research.
• Ideal candidate will have previous experience working with culturally diverse constituencies at a four-year college environment and referring them to various campus and community resources.
• Excellent communication skills coupled with respect for and understanding of confidentiality.
• Must possess the ability to remain friendly, calm, composed, collegial and flexible in a sometimes hectic, and often pressured, work environment.
• Excellent computer skills including a working knowledge of RIAS, the Microsoft Windows computer environment, Microsoft Word, Excel, PowerPoint, and electronic communications tools: internet and email required; demonstrated organizational skills required.
• Proven problem solving and interpersonal skills with experience providing complex, confidential administrative support in a high-student service environment with tact and diplomacy; proven ability to work with multiple deadlines and multiple priorities required.
• Ability to work across a variety of projects and with diverse constituencies and units.
• Flexibility, adaptability and ability to work in a changing environment required.
• Demonstrated interest in student affairs; alumni relations, or community-related fields preferred.
• Ability to handle sensitive information and maintain confidentiality; friendly and professional demeanor, with a focus on customer satisfaction and problem resolution; proficiency in MS Windows Operating System, Word, PowerPoint, Excel and Outlook.
• Excellent organizational skills, attention to detail and accuracy.
• Individual must be self-reliant, an independent worker and thinker, and exercise sound professional judgment.
• Ability to work with a variety of offices; manage multiple priorities simultaneously; and adhere to tight deadlines. Requires strong attention to detail and ability to think logically and rationally.
• Possess the ability to remain friendly, calm, composed, collegial and flexible in a sometimes hectic, and often pressured, work environment.

• Culturally knowledgeable and sensitive to diverse students’ developmental issues.
• Demonstrate a high degree of flexibility and evidence of ability to manage multiple tasks and set priorities.
• Familiarity with Rutgers University and university system

• Some evening and weekend work related to special events and meetings maybe required.
• Position may be asked to lift boxes and materials up to 20lbs.