Administrative Support Specialist
Job Description
Posting Number
PG194262SPInternal Recruitment
NoWorking Title
Administrative Support SpecialistAnticipated Hiring Range
Commensurate with experienceWork Schedule
Monday - Friday, 8:00 am - 5:00 pm, with occasional overtime as neededJob Location
Raleigh, NCDepartment
AthleticsAbout the Department
The mission of the NC State University Department of Athletics is to prepare student-athletes to compete at the highest level and to inspire them to be leaders now and for the future by providing the best environment to achieve their athletic, academic, and personal aspirations as well as providing support for the professional development of our coaches and staff, all within the role of the greater institutional relationships to the University.
Essential Job Duties
The Administrative Support Specialist will be responsible for providing administrative support for a number of varsity sports programs and other assigned staff in the Weisiger- Brown Athletic Facility for the NC State Athletic Department.
Primary responsibilities include:
Primary responsibilities include:
- Serve as first point of contact for Weisiger-Brown (WB) Athletic Facility during normal business hours and as requested, including but not limited to: answering main phone line for the Athletics Department, providing customer service to guests, visitor parking, ordering supplies, reconciling purchase cards, arranging travel, planning special events, and assisting with special projects, as requested and assigned.
- As a representative of NC State Athletics, be courteous, professional and knowledgeable, answer questions in an accurate and timely manner, and maintain a professional appearance.
- Provide comprehensive administrative support for designated varsity sports programs.
- Prepare and process forms (P-Cards, travel reimbursement, team travel, official visit forms, etc.) in coordination with the Athletic Business Office.
- Manage athletics all staff lists via Google Groups and shared spreadsheets.
- Prepare memos, meeting minutes, and other correspondence, as requested.
- Order office supplies and break room supplies as needed.
- Distribute mail for Weisiger Brown facility.
- Respond to all correspondence and inquiries in a professional and timely manner.
- Maintain a high degree of confidentiality and professionalism.
- Assist with departmental meetings, functions, and special events, as requested.
- Provide support and backup for other departmental administrative assistants, as requested.
Other Responsibilities
Other duties as assigned.
Minimum Experience/Education
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications
- The ability to work in a dynamic, fast paced office with changing priorities.
- Must display professionalism and be able to maintain a professional environment within the office.
- Superior communication skills and the ability to handle situations with tact and discretion.
- Excellent organizational skills and strong attention to detail.
Preferred Qualifications
- Prior experience with PeopleSoft Financials.
- Experience as an administrative assistant.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
10/03/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
10/10/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please attach a resume, cover letter, and separate document containing contact information for three professional references.
Position Number
00041598Position Type
SHRAPosition Classification Band Title
Administrative Support SpecialistPosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 34,602 - $ 58,870Salary Grade Equivalency
GN08Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
104001 - Athletics-Director and StaffAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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